What is the College Data Collection about?
The college data collections help colleges submit their financial information to the ESFA. This includes Financial Statements and Returns, the College Financial Forecasting Return and Cash Flow Templates. This information is reviewed by internal teams in the ESFA to assess the Financial Health of providers.
What personal Information (data) do I need to share?
To access the service, you will need to provide your full name and your work email address. We may also ask for the full name and work email address of the individual completing of the template you upload, this is to help us contact you if we have any queries about the information you’ve submitted.
What lawful basis are you relying on?
For the purpose of this service, the relevant condition is: Article 6(1)(e) GDPR, to perform a public task as part of our function as a department.
Will my information be secure?
We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data - for example, we protect your data using varying levels of encryption.
Who is my information shared with?
The personal data you provide is not shared with any other organisation.
What does the Department for Education do with the information?
The information you submit will be used by the Education and Skills Funding Agency, an arms-length body of the Department for Education, to review your colleges financial health.
How long will you store my information? What will they do with it at the end?
We will store your personal data for 7 years after which it will be destroyed.
What are your Data Protection rights?
You have the right:
  • to ask us for access to information we hold about you
  • to rectify any errors regarding your personal data, if it’s inaccurate or incomplete
  • to request the deletion or removal of your personal data where there is no compelling reason for its continued processing
  • to restrict our processing of your personal data (for example, permitting its storage but no further processing)
  • to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
  • to be treated fairly and without bias, whereby no automated decisions will be made about you based on your personal data or special category data