Privacy notice for educational setting status

Who we are

This work is being carried out by data directorate, which is a part of the Department for Education (DfE). For the purpose of data protection legislation, the DfE is the data controller for the personal data processed as part of the Educational Setting Status.

How we will use your information

We receive your personal data from the online form you complete.

The aim for this project is to allow you to inform us about your pupil or student attendance and setting closures or partial closures during coronavirus (COVID-19).

We collect your data so that we can:

• ensure that you are the correct representative for your organisation
• send you an email to confirm your form submission

The nature of your personal data we will be using

The only category of personal data that we will be using for this project is:

• work email address

Why our use of your personal data is lawful

In order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation. For the purpose of this project, the relevant condition is:

• article 6(1)(e) UK GDPR, to perform a public task as part of our function as a department

Who we will make your personal data available to

We do not share your personal data with any other organisations.
Where we need to share your personal data with others, we ensure that this data sharing complies with data protection legislation.

How long we will keep your personal data

The Department for Education will keep your personal data as part of Educational Setting Status for 2 years. This is in line with the DfE retention guidance for business operational data.

Your data protection rights

More information about how the DfE handles personal information is published here:
https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

Under the Data Protection Act 2018, you are entitled to ask if we hold information relating to you and ask for a copy, by making a ‘subject access request’.
For further information and how to request your data, please use the ‘contact form’ in the Personal Information Charter at:
https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter
under the ‘How to find out what personal information we hold about you’ section.

If you need to contact us regarding any of the above, please do so via the DfE site at:
https://www.gov.uk/contact-dfe

Further information about your data protection rights appears on the Information Commissioner’s website at:
Individual rights | ICO

Last updated

We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated on 7 October 2021.